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Printable fax · Microsoft Word

Fax Cover Letter — Word Templates

Six Microsoft Word fax cover letter templates in distinct styles. Edit titles, drop in your logo, save a .docx, and reuse whenever you need to fax something.

Pick a style

Six layouts.

Onyx

Bold black header band with a reverse-out title — newsroom-modern.

Sienna

Warm terracotta accents and a centered classical serif title.

Sage

Muted-green vertical rule with a calm modern sans-serif title.

Indigo

Deep navy formal letterhead — classical serif title with em-dash ornaments and a heavy rule.

Marigold

Warm amber band with a TX badge and right-aligned heavy sans title — modern agency.

Slate

Architectural title-block with a bordered frame and corner registration marks.
About this format

Why the Microsoft Word version.

Customize once, save a branded master, reuse for every send.

The Microsoft Word .dotx version is for businesses that fax often enough to want a branded, reusable cover sheet. Open the .dotx in Word — this opens a fresh document so the master template stays untouched — then customize once and save as a .docx. From there, every fax just opens your saved .docx, gets filled in, prints, and goes out.

Word gives you control the PDF can’t: change the title color to match your brand, swap the font, drop in your company logo (Insert → Picture), edit the field labels in your language, or add an extra row for compliance notes. Every cell in the field grid is a normal Word cell — type into it, format it, save it.

The .dotx files also open cleanly in LibreOffice Writer and Google Docs (with minor formatting variance), so Mac, Windows, Linux, and Chromebook users are all covered. Output is the same six designs — Onyx, Sienna, Sage, Indigo, Marigold, and Slate — just editable instead of fixed.

If you only need to fill, print, and fax once, the fillable PDF is faster — no editing required. The Word version is the right pick when the cover sheet itself needs to carry your brand.

How to use

Open, edit, save, reuse.

  1. Open the .dotx template in Microsoft Word — this creates a fresh document, leaving the original template intact.
  2. Click into the empty cells in the field grid (Attention, From, etc.) and type your details.
  3. Tick the relevant checkbox by replacing ☐ with ☒or typing an X next to it.
  4. Save as a .docx for reuse, or print to PDF for emailing.
Just need to fill and print?
Fillable PDF version
Skip the editing step — open the PDF, click into each field, type, and print. Works in any browser or PDF reader.
Open PDF version →
Need formal wording?
Facsimile cover letter — Word
Same six designs with the formal FACSIMILE title — common in legal, government, and financial services correspondence.
Open Facsimile Word →
Formal wording, fill and print
Facsimile cover sheet — fillable PDF
The FACSIMILE title as an AcroForm PDF — nothing to install when you just need to fill and send.
Open Facsimile PDF →

Frequently asked questions

Why is the download a .dotx and not a .docx?
A .dotx is a Microsoft Word template. Double-clicking it opens a fresh, untitled document built from the template, so the master stays pristine no matter how many times you use it. Customize that fresh document once with your branding and save it as a normal .docx — that's the file you reopen and fill in for each fax.
Can I use these without Microsoft Word?
Yes. Every design is published in four formats: the Microsoft Word .dotx, a plain .docx, an OpenDocument .odt for LibreOffice Writer and Apache OpenOffice, and a Google Doc you copy into your own Drive with one click. The .odt and Google Doc editions are generated from the same master, so the layout is the design you see here — no conversion step and nothing to install. Windows, macOS, Linux and Chromebook are all covered without an Office licence.
How do I put my company logo on the Word cover sheet?
Open the .dotx, click in the header area, and use Insert → Picture to drop in a PNG or JPG of your logo. Resize it to taste, then save the result as your branded .docx master. Every fax after that just opens the saved master — the logo is already in place.
Can I change the field labels or add an extra row?
Yes — every label and cell in the field grid is a normal Word table cell. Rename labels into your language, widen a column, or add a row (for an MRN, a matter number, or a compliance note) the same way you'd edit any Word table. Nothing is locked.
Updated through September 2026
Other formats

Also in OpenDocument and Google Docs.

Chromebook, Mac, Linux — or simply no Office licence.

Not on Microsoft Office? Every fax cover sheet here is also published as an OpenDocument (.odt) file for LibreOffice Writer and Apache OpenOffice, as a plain .docx, and as a Google Doc you can copy straight into your own Drive. Same design, no signup, nothing to install.