Bill of sale · business

Business Bill of Sale Form

When a business changes owners, this is the receipt for everything that conveys: name, equipment, inventory, goodwill. Record it all, attach photos, and sign at closing.

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Download a blank bill of sale, or build a custom one.

A business bill of sale conveys the assets of a business at closing — equipment, inventory, goodwill, and trade name — for a stated price, signed by both parties. It is the receipt banks, landlords, and licensing offices ask to see.

How do you want to build it?

Download a clean, fillable business assets bill of sale. Type the details in any PDF viewer, or print it and write them by hand.

US Letter · fillable PDF — type the details in any PDF viewer · print at 100%

Not legal advice. This template is a general-purpose starting point only. Specific DMV and state requirements vary — I understand it is my responsibility to verify local requirements before finalizing a transfer.

Sample

A clean, fillable form — every line is a text field you can type into, or print blank.

Optional add-on

Need it notarized?

Louisiana and West Virginia require it, and a few situations reward it — same form, plus an acknowledgment certificate page.

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Selling in a specific state?

Bill of sale requirements by state

See which states have an official DMV form, which require a notary, and where this free builder is a suitable alternative — all 50 states + DC.

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Selling a business

The bill of sale is the closing receipt — not the whole deal.

In a business sale, the bill of sale is the document that actually conveys the assets at closing: the equipment (list serial numbers), the inventory, the trade name, and intangibles like goodwill, customer lists, or a phone number. Itemize everything included — and just as importantly, anything excluded — in the additional-terms box, or attach an asset schedule and reference it there.

Two honest caveats: licenses and permits usually do nottransfer with the assets (the buyer re-applies), and for anything beyond a simple asset handoff — seller financing, non-compete terms, liabilities — this form accompanies a fuller business purchase agreement rather than replacing one.

Closing-day checklist

The last hour before the keys change hands.

Attach the asset schedule — equipment with serials, inventory counts, intangibles — and reference it in the additional terms.
Do the final inventory count together, that morning, not from last week’s spreadsheet.
Remember licenses and permits rarely transfer; the buyer reapplies in their own name.
Leases, utilities, phone numbers, and domain names each transfer through their own provider — list who handles which.
Sign at closing and send copies where they are expected: the bank, the landlord, the licensing office.

Not legal advice. bulk-sales notices and tax clearances apply in some states; size the professional help to the size of the deal.