What software do I need to open the PDFs?
Any modern PDF reader works for printing — Adobe Reader (free), macOS Preview, Chrome, Firefox, Edge, or any mobile PDF viewer. To type into the fillable date cells you need a viewer that supports PDF AcroForms; the readers above all do, including the free ones. You do NOT need paid Adobe Acrobat for normal use.
What paper size should I print on?
US Letter (8.5 × 11"). Every Apollo's Templates calendar is sized for standard Letter paper. Most pages print portrait; a few (Year at a Glance, Multi-Year, Quarterly, Side-Photo Calendar, Appointment) work better landscape — the generator picks the right orientation when you click Download. If your printer defaults to A4, set 'Fit to page' in the print dialog to scale down ~6% with no quality loss.
Should I use regular paper or cardstock?
For everyday wall calendars and trackers, standard 20-24 lb printer paper is fine. For calendars that need to last the year (perpetual birthday/anniversary calendars), photo calendars meant as gifts, or anything you'll laminate, use 65-110 lb cardstock. Cardstock costs slightly more but holds up dramatically longer and feels more like a real calendar.
How do I fill in events without printing?
Open the downloaded PDF in any reader that supports forms (Adobe Reader, macOS Preview, Chrome, Firefox). Click directly on a date cell — it becomes a text field. Type your event, then tab or click the next cell. Save the file when done. Most readers preserve the filled-in data, so you can re-open later, edit, and print the final version.
What's the difference between the PDF and Microsoft Word versions?
PDFs are designed for fill-and-print — quick, consistent, and work everywhere. Microsoft Word versions (.docx) let you change colors, swap fonts, drop in your company logo, restructure layouts, and save as a reusable .dotx template. Use PDF if you want something ready in 30 seconds; use Word if you want full design control or are building a branded version for a team.
Will the colors print correctly?
On most home inkjet and laser printers the calendar accents print close to what you see on screen. Two tips: set print quality to 'Best' or 'Photo' if your printer offers it, and use the printer's 'Color' (not 'Grayscale') mode. If you're saving toner and want a black-and-white copy, switch to grayscale in the print dialog — the calendars are designed to read clearly either way.
How can I save ink or toner?
Three ways: (1) print in grayscale instead of color; (2) set print quality to 'Draft' or 'Fast' if your printer supports it; (3) print double-sided where it makes sense (quarterly calendars, multi-month planners). For perpetual calendars (birthday, anniversary) you only print once and reuse forever — the most ink-efficient option overall.
Can I share the PDF instead of printing?
Yes. The fillable PDFs work great as digital documents — fill in events, save, and email or share via cloud storage. Anyone who opens it in a modern PDF reader sees your filled-in version. For Microsoft Word versions, save and share as .docx; recipients can open in Word, Google Docs (with import), or LibreOffice.
What if my printer cuts off the edges?
Borderless printing isn't supported by every printer. If yours adds margins, choose 'Fit to page' or 'Shrink to fit' in the print dialog — the calendar scales to fit and nothing is cut. Apollo's Templates designs leave a small safety margin around the edges specifically for this reason.
Are the templates really free, even for commercial use?
Yes — every Apollo's Templates calendar is free for personal AND commercial use. No signup, no watermark, no email required. Print as many copies as you want, share with team members, distribute to clients. The templates themselves cannot be resold or redistributed as your own product, but the printed/filled output is yours to use however you want.
