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Bill of sale · equipment

Equipment Bill of Sale Form

Machines earn their keep by the hour — sell them by the serial. Record the serial or PIN, the hour-meter reading, and every attachment in the price, with two photos, in a fillable AS-IS PDF.

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Download a blank bill of sale, or build a custom one.

An equipment bill of sale is a written record of machinery changing hands — serial or PIN, hours, attachments, and price. Under the UCC, sales of goods over $500 need writing to be enforceable, and this signed page is exactly that writing.

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Download a clean, fillable equipment bill of sale. Type the details in any PDF viewer, or print it and write them by hand.

US Letter · fillable PDF — type the details in any PDF viewer · print at 100%

Not legal advice. This template is a general-purpose starting point only. Specific DMV and state requirements vary — I understand it is my responsibility to verify local requirements before finalizing a transfer.

Sample
Bill of Sale: EquipmentSeller NameSeller AddressBuyer NameBuyer AddressIn consideration of,the seller does hereby sell, transfer and convey the following equipment to the buyer:MakeYearModelTypeSerial # or PINHoursThe seller certifies the information provided is true and accurate to the best of their knowledge, and warrantsthey are the legal owner of the equipment described above.The buyer understands there is no guarantee or warranty, expressed or implied, for this equipment or any itemsincluded with it. The equipment is sold in "AS IS" condition.Additional terms (optional)Seller SignatureDateBuyer SignatureDateWitness SignatureDateFree printable template · apollostemplates.com
A clean, fillable form — every line is a text field you can type into, or print blank.
Optional add-on
Need it notarized?
Louisiana and West Virginia require it, and a few situations reward it — same form, plus an acknowledgment certificate page.
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Selling in a specific state?
Bill of sale requirements by state
See which states have an official DMV form, which require a notary, and where this free builder is a suitable alternative — all 50 states + DC.
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Machines & attachments

Serial number, hours, and everything bolted on.

Machinery is identified by a serial number or PIN (product identification number) on the frame plate — record it exactly, along with the hour-meter reading, which is the machinery equivalent of an odometer. Under the UCC, a sale of goods over $500 needs something in writing to be enforceable, and this document is exactly that something.

Attachments are where equipment deals go sideways: buckets, forks, augers, blades, and mower decks each have real value, so list every attachment included in the price — with its own serial number if it carries one — in the additional-terms box. Selling a farm or garden tractor specifically? The tractor bill of sale is tailored for it.
Shop talk

Iron, hours, and honesty.

Hour meters get replaced on working machines, and everyone in the equipment world knows it. If the meter is not original, the honest entry is “meter reads 1,850 — true hours unknown” in the additional terms. That one line converts a future dispute into a documented disclosure.

Two more habits of clean equipment deals: run a UCC lien search on the seller’s name before paying (financed machines carry liens that follow the iron, not the owner), and write down who hauls the machine and when risk passes — loading accidents happen in the last ten minutes of a sale. Not legal advice — lien and tax treatment vary by state.