Bill of sale · equipment

Equipment Bill of Sale Form

Machines earn their keep by the hour — sell them by the serial. Record the serial or PIN, the hour-meter reading, and every attachment in the price, with two photos, in a fillable AS-IS PDF.

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Download a blank bill of sale, or build a custom one.

An equipment bill of sale is a written record of machinery changing hands — serial or PIN, hours, attachments, and price. Under the UCC, sales of goods over $500 need writing to be enforceable, and this signed page is exactly that writing.

How do you want to build it?

Download a clean, fillable equipment bill of sale. Type the details in any PDF viewer, or print it and write them by hand.

US Letter · fillable PDF, editable Word (.docx), or Google Docs · print at 100%

Not legal advice. This template is a general-purpose starting point only. Specific DMV and state requirements vary — I understand it is my responsibility to verify local requirements before finalizing a transfer.

Sample

A clean, fillable form — every line is a text field you can type into, or print blank.

Optional add-on

Need it notarized?

Louisiana and West Virginia require it, and a few situations reward it — same form, plus an acknowledgment certificate page.

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Selling in a specific state?

Bill of sale requirements by state

See which states have an official DMV form, which require a notary, and where this free builder is a suitable alternative — all 50 states + DC.

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Machines & attachments

Serial number, hours, and everything bolted on.

Machinery is identified by a serial number or PIN (product identification number) on the frame plate — record it exactly, along with the hour-meter reading, which is the machinery equivalent of an odometer. Under the UCC, a sale of goods over $500 needs something in writing to be enforceable, and this document is exactly that something.

Attachments are where equipment deals go sideways: buckets, forks, augers, blades, and mower decks each have real value, so list every attachment included in the price — with its own serial number if it carries one — in the additional-terms box. Selling a farm or garden tractor specifically? The tractor bill of sale is tailored for it.

Shop talk

Iron, hours, and honesty.

Hour meters get replaced on working machines, and everyone in the equipment world knows it. If the meter is not original, the honest entry is “meter reads 1,850 — true hours unknown” in the additional terms. That one line converts a future dispute into a documented disclosure.

Two more habits of clean equipment deals: run a UCC lien search on the seller’s name before paying (financed machines carry liens that follow the iron, not the owner), and write down who hauls the machine and when risk passes — loading accidents happen in the last ten minutes of a sale. Not legal advice — lien and tax treatment vary by state.

Local requirements

Equipment rules change at the state line.

This form works in all fifty states. What changes is what your DMV wants alongside it — notarization, an odometer statement, a filing deadline. Pick your state for the specifics.

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Straight answers

What buyers and sellers ask.

How do I write a bill of sale for used equipment?

Identify the machine by serial number or PIN — heavy equipment has no VIN and usually no title, so the serial is the only thing distinguishing your skid-steer from every other one of that model. Add hours, the real price, both parties, the date and signatures, and state plainly that it is sold as-is.

Is there a title for heavy equipment?

Almost never. Excavators, skid-steers, loaders and attachments are personal property in nearly every state — no title, no registration, no DMV involvement. The bill of sale is the ownership document, which raises rather than lowers how carefully it should be filled in.

How do I check there is no lien on it?

Equipment is financed constantly, and a lien follows the machine rather than the seller. A UCC search through your state's secretary of state will show filings against the seller's name. Doing that search before money changes hands is the single most valuable ten minutes in an equipment purchase.

Not legal advice. Titling and registration rules are set by your state — check yours in the list above before finalizing a transfer.