Apollo's Templates
HomeBill of SaleGeneral
Bill of sale · general

General Bill of Sale

Couches, cameras, tools, guitars — anything without a title deserves a receipt that protects both sides. Itemize up to four things, attach photos, and download a fillable PDF, or grab a blank printable in one click.

Build your PDF

Add photos, then download and fill out PDF.

How do you want to build it?

Add up to two photos of the item — drag to reposition, zoom to crop — and they are embedded right in the document. Fill in the seller, buyer, and item details directly in the downloaded PDF, or write them by hand. No paid Acrobat needed.

Photo 1 (optional)
Click or drop a JPG or PNG
Up to 20 MB
Photo 2 (optional)
Click or drop a JPG or PNG
Up to 20 MB
Check the box above to enable the download.
Sample
Bill of Sale: Personal PropertySeller NameSeller AddressBuyer NameBuyer AddressIn consideration of,the seller does hereby sell, transfer and convey the following personal property to the buyer:Item descriptionSerial / ID # (optional)The seller certifies the information provided is true and accurate to the best of their knowledge, and warrantsthey are the legal owner of the property described above.The buyer understands there is no guarantee or warranty, expressed or implied, for this property or any itemsincluded with it. The property is sold in "AS IS" condition.Additional terms (optional)Seller SignatureDateBuyer SignatureDateWitness SignatureDateFree printable template · apollostemplates.com
Photos appear exactly where they will print. The blank lines are fillable text fields in the downloaded PDF.
Selling in a specific state?
Bill of sale requirements by state
See which states have an official DMV form, which require a notary, and where this free builder is a suitable alternative — all 50 states + DC.
Open
One form, any item

Built to flex around whatever you're selling.

The general bill of sale trades the vehicle-style ID grid for an itemized list: up to four lines, each with a free-text description and an optional serial or ID number. Sell one couch or a whole lot — a sofa and loveseat, a camera body with two lenses, a table saw with its stand. Selling more than four things? Group them (“lot of 8 kitchen chairs”) or attach an inventory sheet and reference it in the additional terms.

The price line is just as flexible — write “$450 cash,” “$200 plus the buyer’s old mower in trade,” or “gift — no consideration.” Under the UCC, any sale of goods over $500 needs something in writing, and serial numbers on electronics and tools double as theft-recovery records for both parties.
Selling something specific?

The specialized forms go deeper.

For anything with a title, registration, or pedigree, the dedicated builders capture the right identifiers: a vehicle (VIN and odometer), a boat (hull ID), a trailer (GVWR), a horse (registration and markings), or any of the 17 builders. This general form is the right pick for everything that doesn’t have a DMV file — household goods, gear, and personal property of every kind.
Quick answers

The fine print, in plain English.

When do I actually need a bill of sale for personal property?

Two practical triggers: value and serial numbers. Under the UCC, a sale of goods over $500 needs something in writing to be enforceable — and for anything with a serial number (electronics, tools, instruments), the bill of sale doubles as a theft-recovery and warranty record for both parties.

Can one bill of sale cover several items?

Yes — this form has four itemized lines, each with its own description and optional serial. Selling more than four things? Group them into lots ("lot of 8 kitchen chairs") or attach an inventory sheet and reference it in the additional-terms box.

Is a bill of sale legally binding?

Signed by both parties, it documents a completed contract of sale — who sold what, to whom, for how much, on what date, in what condition. What it is not is a warranty: the AS-IS clause here says the buyer accepts the items as inspected.

Which of the three downloads should I pick?

Blank PDF if you want a printable form to fill by hand; photos-plus-PDF if you want pictures embedded and will type details in your PDF viewer; the full form here if you want to finish the whole document in the browser. All three produce the same US-Letter document.

Not legal advice — for anything a state titles or registers, use the matching specialized form instead.