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Expense Report Generator

Build a finished expense report in your browser: the header, one row per expense with a category and how it was paid, a cash advance if there was one — and download a signable PDF with the category summary and reimbursement total computed. No account, no upload, no spreadsheet skills; the same layout as our standard expense report form, filled in.

The generator

Fill it in, download the PDF.

Report header
Expenses
Subtotal $0.00 · Total reimbursement $0.00
Prefer a spreadsheet?

The same report as a reusable Excel or Google Sheets file.

Expense Report Form — Excel

The reusable version of what the generator builds: category dropdowns, cash advance, total reimbursement, every week.

Weekly Expense Report — Excel

Self-dating week header and a category summary — for people who submit every Friday.

Expense Tracker — Excel

The running log between reports — category and month summaries that keep themselves.
How the report is built

What the generated PDF includes.

The output follows the substantiation standard an accountable plan needs: employee, approver, department, business purpose, and period in the header; date, description, category, payment method, and amount on every row; a category summary; subtotal, cash advance, and total reimbursement; and two signature lines with the receipt reminder printed beneath them. It is the standard expense report form, filled in.

Attach the receipts behind the PDF — lodging and anything of $75 or more are required, everything else is smart — and submit. For recurring reports, download the Excel or Sheets template instead and let the formulas do next week’s math.

The reusable form
Expense Report Form
The standard detailed template in Excel, Sheets, Word, and PDF.
Open →
See finished reports
Expense Report Examples
Sixteen filled-in samples, each linked to its template.
Browse →
Bill it out instead
Invoice Generator
The sibling tool for contractors billing clients.
Start →

Frequently asked questions

How does the online expense report generator work?
Fill in the header — who you are, who approves, the period and business purpose — then add one row per expense with a date, description, category, how it was paid, and the amount. The category summary and totals update as you type; enter a cash advance and the reimbursement line subtracts it. Download builds a one-page PDF with signature lines, entirely in your browser.
Is anything uploaded or stored?
No. The PDF is assembled by your browser with pdf-lib and saved straight to your downloads folder; nothing you type leaves your device and there is no account. Close the tab and it's gone — keep the PDF.
Can this replace a Google Forms expense report?
For the employee's side, yes, and it produces something a form can't: a finished, signable document with the math done, instead of a spreadsheet row someone has to format later. If you need submissions to collect in one place, pair it with the Excel or Google Sheets template as the ledger; the generated PDF is the attachment.
What if I need the report as a spreadsheet instead of a PDF?
Use the templates: the standard expense report form and its siblings download as Excel with working formulas, or open as Google Sheets copies in your Drive. The generator is for the one-off report you need finished right now; the spreadsheets are for the report you file every week.
Does it handle company-card versus personal expenses?
Each row has a Paid with field — Personal or Company card — and it prints on the report so the approver can see which rows are owed back to you. The reimbursement total is computed from all rows less the advance; for a strict card-only reconciliation, the credit card expense report template is the dedicated sheet.
Updated through September 2026