Wedding planning is 12-18 months of recurring decisionsacross vendor booking, budget tracking, partner coordination, and (eventually) day-of logistics. Apollo's Templates calendars cover every phase. This page maps each calendar to where in the planning arc it earns its keep — print whichever you need now, come back for the next one when its phase lands.
Start with the countdown.
The single most useful printable for the whole engagement.
Track the to-do timeline.
Month-by-month and week-by-week — every wedding-planning task, fitting, and vendor deadline.
Yearly Event Calendar
12 fillable monthly pages — one PDF for the whole engagement year. Bind into a wedding-planning binder with the budget tracker.
Monthly Event Calendar
Single-month printable. Print fresh each month with that month's tasks (book caterer, send save-the-dates, dress fittings, etc.).
Weekly Planner
For the active 6-month stretch when wedding tasks compete with normal life. One page per week, fillable per day.
Coordinate the partnership.
Wedding planning lands on both partners — and often parents, wedding party, and vendors too. Shared calendars catch the collisions before they happen.
Family Calendar
Weekly grid with one row per person — both partners (plus parents/wedding party if helpful) see who's doing what. Tape on the fridge.
Vendor Appointment Calendar
Weekly with 30-minute slots — handles back-to-back vendor visits, dress fittings, cake tastings, and venue walkthroughs during the active planning months.
Watch the budget.
Wedding budgets get blown by unexpected categories — alterations, tips, day-of supplies, parking. Catching them on a printed sheet is more honest than a spreadsheet you forget to open.
Day-of and beyond.
A few hours before, the day of, and the days after.
Day-Of Hourly Schedule
One day per page with hourly time blocks. Print the wedding-day schedule for the wedding party + parents + key vendors so everyone knows where to be.
First-Anniversary Photo Calendar
Once the photos come back, build a 12-month photo calendar of the wedding. Lovely first-anniversary keepsake or thank-you gift for parents and the wedding party.
When the date is set
Wedding Invitations
Twelve free printable wedding invitation designs across multiple color palettes.
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Showers & engagement
Bridal Shower Invitations
Printable invitations for the events leading up to the wedding.
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Reception games
Wedding Bingo Cards
Randomized printable bingo cards for the reception games segment.
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Frequently asked questions
How far in advance should I start wedding planning?
12-18 months is the standard for venue and vendor booking — popular venues book up that far out, especially for May-October dates. 6-9 months is realistic for smaller weddings or off-peak dates. The Wedding Countdown Calendar handles up to 365 days, which covers most wedding timelines comfortably.
What's the single most useful printable for wedding planning?
The Wedding Countdown Calendar — pick your wedding date, print, post somewhere visible (bedroom, kitchen). Watching uncolored cells dwindle is unexpectedly motivating, and it's the one document the whole household sees daily. Pair it with the Monthly Event Calendar for the actual to-do tracking.
Should we share planning calendars between partners?
Yes. The Family Calendar (one row per person) is built for exactly this — both partners see who's doing what. Tape one to the fridge, do a 10-minute Sunday review of the upcoming week. Catches double-booked vendor visits and forgotten dress fittings before they happen.
How do I track wedding spending?
The Budget Calendar — rows for spending categories (venue, dress, vendors, flowers, catering, etc.), columns for days. Log actual spending against your monthly budget. Wedding budgets get blown by unexpected categories (extra alterations, vendor tips, day-of supplies); catching them on a printed sheet is more honest than a spreadsheet you forget to open.
What about vendor and dress-fitting appointments?
The Appointment Calendar (30-minute slots) handles back-to-back vendor visits during the active planning months. For one-off dates (final fitting, marriage license, rehearsal), a Yearly Event Calendar with all 12 months on fillable pages keeps the long view.
Do you have wedding-specific templates beyond calendars?
Yes — wedding invitations, bridal shower invitations, wedding bingo cards (for the reception games), thank-you cards. They're cross-linked from the related sections at the bottom of this page.
Updated through May 2026