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Labor and materials

Contractor Invoice Template

The two-table bill that matches how job work actually costs out: labor rows with hours and rates in one table, materials with quantities and unit costs in the other, and a stated markup percent applied to materials in the open. The Excel version computes the whole chain \u2014 labor, marked-up materials, tax, total \u2014 from what you type.

Three formats

The job, costed honestly.

Excel — the full chain computes

Labor and materials tables, an editable markup percent applied to materials, tax on the subtotal, total in blue.
Contractor invoice with separate labor and materials tables, a markup line, and a total due box
PDF

Printable PDF

The truck version — both tables blank, summary boxes for labor, materials, tax, total.
Download PDF

Word (.docx)

The two-table layout as an editable document for typed bills on letterhead.
Worth knowing

The estimate and the invoice should rhyme.

Most contractor payment disputes are really document disputes: the estimate said one shape of number and the invoice arrived in another, and the gap reads as bad faith even when it’s just bad formatting. Bill in the same lines you estimated — if the estimate said labor, materials, and markup, the invoice should show labor, materials, and markup. This sheet’s structure is that discipline made default.

Change orders are where the rhyme breaks. Any add beyond the estimate deserves its own labeled lines — “ADD: owner-requested second coat, bedroom” — not a silent swelling of the original numbers. An invoice that separates the agreed job from the added work collects both amounts faster than one that blends them.

Contract-sum billing
Construction Invoice
Progress draws with percent complete and retainage.
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The one-person version
Handyman Invoice Template
Service call, labor, materials — the small-jobs bill.
Open →
Track the job's spend
Expense Report Templates
Where the receipts live between invoices.
Open →

Frequently asked questions

What's a defensible materials markup?
Ten to twenty percent is the residential norm — it covers procurement time, delivery runs, returns, and warranty exposure on parts you chose. What makes it defensible isn't the number, it's the disclosure: this sheet prints the markup percent on the bill. Set it to zero to bill at cost and say so; either policy reads as professional when it's visible.
Should I attach material receipts?
For cost-plus arrangements, yes — it's usually the deal's explicit term. For fixed markup, offering receipts on request is the confident middle path. Photograph receipts the day of purchase into a per-job folder; the ones you need at invoice time are always the ones that faded in the truck.
How is this different from the construction progress invoice?
This bills a job's actual labor and materials — right for repairs, remodels, and short jobs billed at completion. The construction invoice bills a contract in draws: percent complete against a contract sum, less what's been billed, less retainage. When a project has a signed sum and a payment schedule, switch sheets.
What should the labor descriptions look like on a bigger job?
Group by scope, not by day: “Demo and haul-off,” “Framing repair — garage wall,” “Drywall, tape, texture.” Six scope lines with hours each read better than thirty daily entries, and they map to how the client understood the estimate. Keep the daily detail in your own log for the one job in twenty that gets audited by an unhappy owner.
Updated through September 2026