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Hours that become an invoice

Contractor Timesheet Template

An independent contractor's timesheet has a different job than an employee's: it doesn't feed payroll, it feeds an invoice. Each day logs the job or site, clock times, and hours; the rate turns the week into an amount to invoice, with the contract or PO number and invoice number carried in the header so the client's accounts-payable desk can match it. There is no overtime split \u2014 deliberately \u2014 because federal overtime applies to employees, not contractors.

Three formats

The billable week, three ways.

Excel — hours to invoice amount

Clock times compute hours per day; hours times your rate compute the amount to invoice, with PO and invoice numbers in the header.
Contractor timesheet with job, clock times, and hours per day totaling to an amount to invoice at the contracted rate
PDF

Printable PDF

The site version: job column, clock times, and the client-acknowledgment line that gets a bill approved before it's sent.
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Word (.docx)

Editable for contractors who attach the timesheet to a typed invoice — same layout, your letterhead.
Worth knowing

The timesheet is the invoice's evidence.

Contractors get paid slowly for a documentary reason: the invoice arrives as a number without the hours behind it, and the client’s AP desk parks it until someone confirms the work. A week-by-week timesheet with the job named and the site lead’s initials on it is the confirmation, delivered in advance. Attach it and invoices clear on the first pass.

Keep the sheet even for fixed-price work. The hours you don’t bill are the hours that tell you whether the fixed price was right — and the next quote for the same kind of job is only as good as the time record from the last one.

Turn it into the bill
Hourly Invoice Template
Dated sessions times rate with the total due — this sheet's other half.
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The crew version
Construction Timesheet
Daily rows with job and cost codes for certified payroll.
Open →
Job costing across clients
Project Timesheet Template
Projects as rows, weekdays as columns.
Open →

Frequently asked questions

Why doesn't a contractor timesheet have overtime?
Because the Fair Labor Standards Act's overtime premium is an employee protection, and an independent contractor sells hours at a contracted rate. If a client is directing your hours closely enough that overtime feels owed, that's a signal about classification worth taking seriously — but the sheet itself bills straight time, which is the honest structure for a 1099 relationship.
What's the client acknowledgment line for?
Getting the hours agreed before the invoice exists. A week the client's site lead has initialed is a week that doesn't get disputed thirty days later in accounts payable. Photograph the signed sheet, attach it to the invoice, and the two documents defend each other.
How do the PO and invoice numbers help?
Corporate clients pay against purchase orders, and an invoice that doesn't reference the PO sits in a queue. Carrying the PO and your invoice number on the timesheet means the hours, the PO, and the bill all tie together on one page — the fastest path through a client's AP process.
Should subcontractors on a GC's job use this sheet?
Yes — it's the natural document between a sub and a general contractor for time-and-materials work: job, hours, rate, amount, acknowledged by the site super. For crews with several workers, the multiple-employee timesheet captures each person's hours; this sheet is for the one-contractor relationship.
Updated through September 2026