From the kitchen

Restaurant Letterhead Templates

Eight free restaurant letterhead templates for Microsoft Word and Google Docs — fine dining, café, bakery, catering, bar and brewery, pizzeria, hotel dining and food truck. Each is laid out for the letters a restaurant actually sends: event proposals, supplier correspondence, a note to a regular, a permit renewal.

Front-of-house designs

8 restaurant letterhead examples

Every template ships in both Microsoft Word (.dotx) and Google Docs. The .dotx download opens in Word as a fresh document; the Google Docs link opens a copy directly in your browser.

Brass serving cloche centred above a letterspaced espresso restaurant name, an italic chef and cuisine line, and a hairline rule with a diamond

Word Google Docs

Fine Dining

Letterspaced capitals, a cloche, a diamond rule and nothing else. For the tasting-menu confirmation and the letter to a regular.

Word .dotx Google Docs

Espresso-brown coffee cup with terracotta steam beside a bold café name and a coffee, pastry and brunch line, over a three-colour bar

Word Google Docs

Café & Coffee Shop

Warm and quick to read — the cup, the neighbourhood, and a footer with hours and a catering line, because a café’s letters are mostly about orders.

Word .dotx Google Docs

Wheat sheaf and whisk mark centred above an italic rose bakery name, a small-caps artisan line and a rose rule

Word Google Docs

Bakery & Pâtisserie

Italic serif on a blush ground with a wheat-and-whisk mark. Custom cake quotes, wholesale letters and the allergen line the health inspector wants to see.

Word .dotx Google Docs

White chef’s hat beside a slate company name and an events line, with an events office number at right and a four-column footer

Word Google Docs

Catering & Events

Built around the proposal — a proposal number on the date line, a Re line for the event, and a footer that splits the events office, tastings and the day-of coordinator.

Word .dotx Google Docs

Full-width charcoal band with a white brewery name, an amber taproom line and a pint glass with a hop cone, over an amber rule

Word Google Docs

Bar & Brewery

Full-bleed charcoal band, amber rule, pint and hop. Taproom events, distributor letters, and a 21+ line in the footer where the licence number lives.

Word .dotx Google Docs

Red round badge with crossed white fork and knife and a basil-green ring beside a tomato-red restaurant name and a since line

Word Google Docs

Pizzeria & Family Restaurant

Tomato, basil and cream — a fork-and-knife badge and a footer that separates dine-in, takeout and catering. Friendly enough for a birthday-party confirmation.

Word .dotx Google Docs

Burgundy serif hotel name over a brass restaurant, bar and in-room dining line, with a brass front-desk bell at right and a burgundy double rule

Word Google Docs

Hotel Dining & Hospitality Group

Institutional and unhurried — burgundy serif, brass rules, a desk bell, and a four-column footer for reservations, banquets, the concierge and the group.

Word .dotx Google Docs

Terracotta edge band at the top, a drawn food truck beside a bold truck name and a street-food line, with a Find Us social handle at right

Word Google Docs

Food Truck & Fast Casual

The most contemporary of the eight — an edge band, a drawn truck, a social handle in the masthead, and a permit and commissary line for the festival organiser.

Word .dotx Google Docs

By kitchen

Which letterhead suits your restaurant?

Restaurants write fewer letters than most businesses and care more about each one. A private-event proposal is a sale; a letter to a supplier sets terms; a note to a guest who had a bad night can keep them. So the stationery has to carry the room’s personality — a tasting-menu place and a pizzeria should not sound alike on paper any more than they do at the door — while still doing the plain job of saying who you are and how to book. That is why these eight differ more from one another than most of the categories here, and why every one puts reservations or bookings in the footer where the reader looks for them.

How to make a letterhead for a restaurant

Start from the letters you actually send, not from the logo. If most of your correspondence is event proposals, you want a proposal number and a Re line — that is the Catering design. If it is supplier and wholesale letters, you want the hours and the ordering line in the footer — Café or Bakery. Then pick the design whose register matches the room, download it for Word or open it in Google Docs, replace the bracketed placeholders with your name, address, booking number and the licence or permit lines your city requires, and swap the drawn mark for your own logo if you have one. Print on the heaviest paper your printer will take; a restaurant letter on thin copier stock undoes the design.

Which one fits

Tasting menu, chef-driven — Fine Dining. Serif, letterspaced, a cloche and a diamond rule.
Coffee, brunch, counter service — Café. Hours and an ordering line in the footer.
Cakes and wholesale — Bakery, with the allergen line built in.
Off-site events — Catering, built around the proposal.
Taproom or sports bar— Bar & Brewery, with the 21+ and licence line.
Family restaurant — Pizzeria. Dine-in, takeout and catering routes in the footer.
Hotel or multi-venue group — Hotel Dining, with banquets and the concierge alongside reservations.
Truck or pop-up — Food Truck, with the permit and commissary line organisers ask for.

Common questions

What should a restaurant letterhead include?

The name, the address, and the number a guest would call to book — those three are not optional. Beyond that, include only what your letters need: a licence or permit number if you write to regulators, an allergen notice if you quote menus, a social handle if that is genuinely how people find you. The footer on each design shows one honest set; delete what does not apply.

Can I use the same letterhead for the menu?

You can, and the Fine Dining and Bakery designs are quiet enough to carry a short menu or a tasting sheet in the body. For a full menu you will want more room than a letter leaves; take the masthead from the design and build the menu beneath it in the same file.

Are the licence and allergen lines correct as written?

They are placeholders that reserve the space and set the type. Liquor licence wording, health permit numbers and allergen statements are set by your state and often your city; replace the bracketed text with what yours actually requires before the letter goes out.

Can I put my own logo on these?

Right-click the drawn mark and choose Change Picture in Word, or click it and choose Replace image in Google Docs. If you would rather start from a layout built around an uploaded logo, the logo letterhead makers place it for you.

Which Word versions do these open in?

Word 2007 through Microsoft 365, including Word for Mac. The download is a .dotx template — opening it starts a fresh letter and leaves the master intact. Every design also opens as a Google Docs copy.

Drawn and measured in September 2026.

Before service

Add your restaurant name and print

Pick a design and choose your editor — Microsoft Word downloads the template (a .dotx file; opening it creates a fresh document and leaves the original intact for next time), or Google Docs prompts you to make a copy in Drive.
Replace the placeholder tokens — [Your Name], [Family Name], [Street Address], [Recipient], etc. Embedded graphics (monograms, crests, ornaments) can be replaced with your own — right-click → Change Picture (Word), or click → Replace image (Google Docs).
Type your letter where the sample paragraph is. Save and print on standard 8.5 × 11 paper, or send as a PDF.

You’re free to customize these templates and use them without restriction — please don’t redistribute the files elsewhere on the web.

Specifications: US Letter, 8.5 × 11 inches, portrait. Word downloads are .dotx templates and open in Word 2007 through Microsoft 365, including Word for Mac. Google Docs versions open as a copy in your own Drive. Every file is one page, fully editable, and free to use — no account and no watermark.

Back to all letterhead categories·30 letterhead examples, explained·8 quick Word samples