Stationery for mission-led organizations

Nonprofit Letterhead Templates

Ten free nonprofit letterhead templates for Microsoft Word and Google Docs — clean, low-ink layouts with room for your logo, your mission line and your registration details. Built for charities, foundations, schools and community organizations.

Mission designs

10 nonprofit letterhead examples

Every template ships in both Microsoft Word (.dotx) and Google Docs. The .dotx download opens in Word as a fresh document; the Google Docs link opens a copy directly in your browser.

Centred serif masthead in an editorial register, formal enough for board and donor correspondence

Word Google Docs

Classic Serif

Traditional, editorial-style letterhead with a centered serif masthead — formal letters, professional services, personal stationery.

Word .dotx Google Docs

Clean sans masthead with a thin slate accent rule beneath, neutral and tidy

Word Google Docs

Modern Minimalist

Clean Calibri sans-serif with a thin slate accent rule under the masthead — modern, tidy, neutral. Works for almost any business.

Word .dotx Google Docs

Full-width navy band with the organization name reversed out and a tracked mission tagline

Word Google Docs

Bold Corporate

Full-width navy masthead band with reversed-out company name and a tracked tagline — confident and structured.

Word .dotx Google Docs

Light tracked masthead with a sky-blue ornament above a warm serif body, for thank-you letters

Word Google Docs

Modern Personal

Light tracked masthead with a sky-blue ornament and a friendly Cambria serif body — for warmer, personal correspondence and thank-you notes.

Word .dotx Google Docs

Italic serif masthead with a rose-gold ornament over a serif body, for boutique and personal brands

Word Google Docs

Elegant Script

Italic serif masthead with a rose-gold ornament and a Cambria serif body — for boutiques, weddings, personal brands, and warm correspondence.

Word .dotx Google Docs

Bold navy organization name above an edge-to-edge orange tagline band

Word Google Docs

Creative Agency

Bold navy name with an edge-to-edge orange band tagline — for design studios, marketing agencies, and creative practices.

Word .dotx Google Docs

Centred teal practice name with a tracked tagline, clinical but approachable

Word Google Docs

Medical Practice

Centered teal practice name with a tracked tagline — clinical, approachable, professional. For doctors, dental, and healthcare.

Word .dotx Google Docs

Conservative all-caps serif firm name with an italic Attorneys and Counselors subline

Word Google Docs

Law Firm

Conservative all-caps serif firm name with an italic Attorneys & Counselors subline — for law firms, attorneys, and legal services.

Word .dotx Google Docs

Heavy sans contractor name above a safety-yellow LICENSED, BONDED, INSURED band

Word Google Docs

Construction Trades

High-contrast heavy sans name with a safety-yellow LICENSED · BONDED · INSURED band — for contractors, builders, and trades.

Word .dotx Google Docs

Word Google Docs

Logo Centered

Centered logo placeholder above the company name — drop in your own logo (right-click → Change Picture in Word, or click → Replace image in Google Docs). Works for nonprofits, schools, professional services, and brand-forward businesses.

Word .dotx Google Docs

For your organization

Which letterhead fits your mission?

Nonprofit letterhead has requirements a commercial template does not. Donors, grant officers and regulators all look for the same handful of details, and if they are missing the letter creates work instead of trust. Before you send anything on organization stationery, check it carries:

Your registered legal name, which is often not the name you use publicly.
Charitable registration or tax-exempt status — in the United States the 501(c)(3) line and EIN; elsewhere the equivalent registered-charity number.
A physical address. Donation acknowledgements in particular are expected to show one.
A short mission line, if you have one. It does more work on a letterhead than anywhere else on your printed material.

The designs here are deliberately restrained, and that is a practical choice rather than an aesthetic one. Organizations printing acknowledgement letters in volume are usually printing them on an office machine, and a full-bleed colour header is expensive in ink and slow to print. Every layout on this page keeps colour to a rule, a band or a mark, so a hundred letters cost about what a hundred plain pages cost.

Adding your logo

The logo-placeholder design takes your own mark directly: right-click and choose Change Picture in Word, or click and choose Replace image in Google Docs. If you would rather position and scale it live before downloading, the logo letterhead makers do that in the browser and bake the result into the file.

Board transitions happen too — when a director steps down, our non-profit board resignation letters handle the governance side: bylaws-aware effective dates, records handed over, the successor briefed.

All ten are free for your organization to download, edit and use — for appeals, acknowledgements, grant correspondence and board letters alike. Please do not redistribute the template files themselves elsewhere on the web.

Updated through September 2026.

Getting set up

Add your organization details

Pick a design and choose your editor — Microsoft Word downloads the template (a .dotx file; opening it creates a fresh document and leaves the original intact for next time), or Google Docs prompts you to make a copy in Drive.
Replace the placeholder tokens — [Your Name], [Family Name], [Street Address], [Recipient], etc. Embedded graphics (monograms, crests, ornaments) can be replaced with your own — right-click → Change Picture (Word), or click → Replace image (Google Docs).
Type your letter where the sample paragraph is. Save and print on standard 8.5 × 11 paper, or send as a PDF.

You’re free to customize these templates and use them without restriction — please don’t redistribute the files elsewhere on the web.

Specifications: US Letter, 8.5 × 11 inches, portrait. Word downloads are .dotx templates and open in Word 2007 through Microsoft 365, including Word for Mac. Google Docs versions open as a copy in your own Drive. Every file is one page, fully editable, and free to use — no account and no watermark.

Back to all letterhead categories·30 letterhead examples, explained·8 quick Word samples