Apollo's Templates
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Owners, status, dashboards

10 Task Lists, Trackers & Planners for Work

The work side of the library: ten sheets where every row has an owner, a status, and a due date, and every sheet does its own counting \u2014 by status, by person, by priority, or by day \u2014 in Excel and Google Sheets, with overdue rows turning red. Pick by what you need to see: one list, a countdown dashboard, a per-person split, a project percent, a log of hours, a handoff with signatures, or the week laid out by day.

Ten sheets

Pick the view your work needs.

Task list with numbered rows for task, owner, due date, priority, status, and notes, a by-status count block, and tasks-listed, done, and complete boxes

Task List

Owner, due, priority, status — red overdue rows, counts by status, percent complete.
Open →
Task tracker with owner, priority, status, start, due, and days-left columns above a dashboard of counts by status, by priority, overdue, and percent complete

Task Tracker

Days left counts down; a dashboard by status and priority with the overdue count.
Open →
Task management sheet with category, owner, priority, status, and due columns, a progress strip, and a note pointing to the dashboard tab

Task Management Sheet

Three tabs: master list, dashboard, and editable owner and category lists.
Open →
Employee task list with a team name row, task rows with employee, due, priority, and status columns, and a by-employee summary of assigned and done counts

Employee Task List

Team names feed the dropdown and a by-employee assigned and done summary.
Open →
Project task list with WBS numbers, owner, start and due dates, status, and a percent-done column, plus by-status counts and a project percent complete box

Project Task List

WBS numbers, start and due, percent done per task, project percent complete.
Open →
Task list with subtasks: checkbox rows where bold task rows sit above indented subtask rows, with level, owner, due, and notes columns and a subtasks-done count

Task List with Subtasks

Bold task rows above their pieces; progress counts the subtasks.
Open →
Task log with date, task, requested by, assigned to, hours, status, completed date, and notes columns, and tasks-logged, completed, and total-hours boxes

Task Log

Who asked, who did it, how long it took, when it closed — hours total themselves.
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Task assignment sheet with assignee, assigned and due dates, priority, and an acceptance checkbox per task, a by-assignee summary, and two signature lines

Task Assignment Sheet

Hand out tasks for a period, tick acceptance, both parties sign.
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Weekly task planner in landscape with tasks down the side, seven day columns marked with an X where each task is planned, a done box, and planned-per-day counts

Weekly Task Planner

Tasks down the side, days across, an X where each is planned, counts per day.
Open →
Daily task list for work with three must-do lines, a checkbox task table with time, project or client, and priority, a meetings block, and a carry-to-tomorrow box

Daily Task List for Work

Three must-dos, a task table with time and client, meetings, carry to tomorrow.
Open →
Task list with numbered rows for task, owner, due date, priority, status, and notes, a by-status count block, and tasks-listed, done, and complete boxes

Task List Templates for Excel

All ten work sheets as .xlsx on one page, every count working.
Open →
The shared rule

Four statuses, one owner per row.

Every sheet here uses the same four statuses — Not started, In progress, Waiting, Done — and every dashboard counts them. Waiting is the one that pays for the exercise: it is where blocked work hides inside In progress on lists that lack it. And every row gets exactly one name. A task assigned to a team, or to two people, is a task nobody owns.

Move rows between these sheets freely; the columns line up on purpose. A task that starts on the daily work list can be pasted into the tracker when it grows a due date, and into the project list when it grows a WBS number.

The personal lists
Free To-Do List Templates
Daily, weekly, simple, cute, checklist, and the rest.
Browse →
Hours, not tasks
Timesheet Templates
The same working-formula treatment for time.
Browse →
Bill the work
Invoice Templates
When the task list becomes a bill.
Browse →

Frequently asked questions

Which task list should a small team start with?
The task list if one shared list with owners and status is enough; the task management workbook once several people need shared owner and category lists and a dashboard broken down by person. The tracker sits between them — one sheet, one dashboard, a days-left countdown — and is the most common choice for a project lead who owns the list alone.
Do all of these work in Google Sheets?
Yes. Each page's Open in Google Sheets button copies the sheet to your Drive with the dropdowns, the overdue red, and the counts working; we import a sample-filled copy after every rebuild and read the computed cells back to check. The three-tab workbook's cross-tab formulas convert cleanly too.
Why are these separate from the to-do lists?
Different object, different words. A to-do list is personal and usually printed; a task list has an owner column and lives in a spreadsheet. People search for them differently, so the library keeps them apart — this page is the task side, and the main hub has the personal lists.
Updated through September 2026