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11 Expense Report Templates for Word

Ten expense sheets as clean .docx tables — the format for offices that live in Word: put the company name on the header, type the expenses in, print it or save the filled report as a PDF for the file. These are deliberately formula-free (Word doesn't really do math); when you want automatic totals and the category dropdowns, the same layouts exist as Excel and Google Sheets versions.

The Word fleet

Ten documents, all editable.

Standard expense report sheet with date, description, category, and amount columns, a cash-advance line, and approval signatures
Microsoft Word

Expense Report — the standard

The full report as a Word table: date, description, category, payment, amount, and the reimbursement summary boxes.
Download Word
Travel expense report with day rows and columns for airfare, lodging, meals, and mileage totaling by category
Microsoft Word

Travel — day-by-category grid

The trip grid with a Totals row — type each day in, or print blank for the trip folder.
Download Word
Monthly expense report with 31 dated rows and a category summary block that totals the month
Microsoft Word

Monthly — with summary block

Expense rows plus the category-summary table to tally into at month end.
Download Word
Expense tracker with a running spending log, payment-method column, and self-keeping category and monthly summary blocks
Microsoft Word

Tracker — running log

The spending log as an editable .docx — retype categories, add rows, print one per month.
Download Word
Mileage log with odometer start and end readings, computed miles, and reimbursement at the IRS standard rate
Microsoft Word

Mileage Log — trip rows

Date, from, to, purpose, odometer columns — the log as an editable table.
Download Word
Compact expense reimbursement form listing out-of-pocket purchases with receipt checkboxes and an approval block
Microsoft Word

Reimbursement Form — compact

The one-page request form, ready for a company name in the header and a wet signature at the bottom.
Download Word
Petty cash log with money-in and money-out columns, a running balance, and an over-short reconciliation block
Microsoft Word

Petty Cash Log — ledger table

The cash-box ledger as a Word table — print a stack and keep one in the box.
Download Word
Annual expense summary grid with twelve month columns by category and quarter and year totals
Microsoft Word

Annual Summary — quarterly grid

Categories by quarter with a year-total column, ready for the year-end binder.
Download Word
Credit card expense report matching statement lines with business and personal columns and a reconciliation total
Microsoft Word

Credit Card — statement table

The statement-matching table with the business/personal column, typed or printed.
Download Word
Simple four-column expense sheet with date, description, category, and amount rows and a single total
Microsoft Word

Simple — four columns, one total

The shortest form in the library as an editable Word table.
Download Word
Nonprofit expense report tagging each expense to a program or fund with a by-program summary
Microsoft Word

Nonprofit — by program or fund

Program/fund column and the treasurer approval line, ready for your organization's name.
Download Word
Worth knowing

Word is the right tool more often than spreadsheet people admit.

An expense report is, in the end, a document someone signs — and Word is where offices make documents official. The .docx versions exist for the workplaces where the form gets a logo, a policy line, and a place in the employee handbook; where reports print onto paper, collect a wet signature, and live in a physical file. That workflow never touches a formula, and pretending otherwise just adds software between the receipt and the signature.

The honest division of labor: Word for the form your company standardizes on, Excel or Sheets for the person filling it in who’d rather not do arithmetic, PDF for the clipboard and the glovebox. Same layouts across all three, so switching costs nothing.

When math should be automatic
Excel Expense Templates
The same ten layouts with working totals, dropdowns, and reimbursement math.
Open →
For phones and sharing
Google Sheets Expense Templates
Make-a-copy versions that live in your Drive and edit from anywhere.
Open →
Same tables, in Drive
Google Docs Expense Templates
These .docx layouts as one-click Google Docs copies — brand them, print them, share them.
Open →

Frequently asked questions

Why don't the Word expense reports calculate totals?
Because Word isn't a spreadsheet, and we'd rather be straight about that than ship a gimmick. Word technically supports field-code formulas inside tables, but they don't recalculate automatically, they break silently when rows move, and they've burned every office that ever leaned on them. So the Word sheets are honest paper: you (or your bookkeeper) write the totals. When you want the math done for you, the identical layouts with real formulas are one page over, in Excel and Google Sheets.
What should I customize before adopting one as the company form?
Three edits repay themselves: put your company name above the title (making it officially yours), pre-fill the approver line with the manager who actually signs, and — if you adopt a submission deadline — add a “Submit within __ days” line under the subtitle. Then File → Save As and keep the result as your master. It's an ordinary .docx with no protection or locked regions, so every edit is fair game, including retyping the category legend to match your chart of accounts.
Which programs open these files?
Word 2010 or newer, Word for Microsoft 365, the free Word for the web, LibreOffice Writer, and Apple Pages. The files use ordinary table formatting — no macros, no embedded fonts, no content controls — so they open cleanly in anything that reads .docx. Google Docs opens them too, though table shading can shift slightly; if Google is where you work, the native Google Sheets versions are the better fit anyway.
How do rows work when I have more (or fewer) expenses than the table?
Word tables grow the usual way: click in the last cell and press Tab to add a row — the borders and shading pattern carry over. Delete spares by selecting the rows, right-click, Delete Rows. One layout tip: the sheets are sized to fit portrait US Letter with half-inch margins, and each added row costs vertical space, so past a dozen extra rows you're better off on the monthly sheet, which is built for volume.
Updated through September 2026